Abstract
Most of the government records departments in the Sultanate of Oman have embarked on adopting modern systems for managing their records. The International Council of Archives directs records centers and archival institutions to set strategic plans and policies to reduce the impact of disasters on records and archives. Objective: This study seeks to explore the reality of disaster management in the records departments of the Omani institutions; and how they comply with the disaster prevention and control guidelines introduced by the International Council of Archives (ICA_Study11) and the controls set by the Omani National Records and Archives Authority in this regard.
Method: Checklist form was used to collect the required data from a study sample of (11) records departments of Omani governmental institutions. Results: The most important findings were: the percentage of disaster management practices in records departments conforming to the guidelines on disaster prevention and control was (34.4%), as there was no disaster management plan and a list of possible sources of hazards in most records departments. In addition, most of the institutions did not allocate financial budget to cover disaster management expenses in their documents departments. Also, most of these departments did not have (in their parent institutions) places that could be used as alternative areas for temporary storage during disasters. Moreover, some of these departments did not have many systems and equipment for disaster prevention and control, such as gas fire extinguishing systems. Recommendations: Issue a general guidelines on disaster management for records departments by the National Records and Archives Authority; each institution to prepare an integrated disaster management plan while considering its documentmanagement requirements; allocate financial items within the general budget of the parent institution to cover management disasters expenses in records departments; and provide these departments with the systems and equipment they lack in disaster prevention and control.
Method: Checklist form was used to collect the required data from a study sample of (11) records departments of Omani governmental institutions. Results: The most important findings were: the percentage of disaster management practices in records departments conforming to the guidelines on disaster prevention and control was (34.4%), as there was no disaster management plan and a list of possible sources of hazards in most records departments. In addition, most of the institutions did not allocate financial budget to cover disaster management expenses in their documents departments. Also, most of these departments did not have (in their parent institutions) places that could be used as alternative areas for temporary storage during disasters. Moreover, some of these departments did not have many systems and equipment for disaster prevention and control, such as gas fire extinguishing systems. Recommendations: Issue a general guidelines on disaster management for records departments by the National Records and Archives Authority; each institution to prepare an integrated disaster management plan while considering its documentmanagement requirements; allocate financial items within the general budget of the parent institution to cover management disasters expenses in records departments; and provide these departments with the systems and equipment they lack in disaster prevention and control.
| Translated title of the contribution | The reality of disaster management in records department of government institutions in the Sultanate of Oman under the disaster management guidelines |
|---|---|
| Original language | Arabic |
| Pages (from-to) | 1-19 |
| Number of pages | 19 |
| Journal | Journal of Information Studies & Technology |
| Volume | 2022 |
| Issue number | 1 |
| Publication status | Published - Mar 2022 |
Keywords
- Disaster management
- records departments
- National Records and Archives Authority
- records management
- governmental institutions
- إدارة الكوارث
- دوائر الوثائق
- هيئة الوثائق والمحفوظات الوطنية
- إدارة الوثائق